File organization system
Easy to scan, search, and hand off
A predictable folder and filename convention reduces duplicated work.
Folder structure
Northstar-Fitness/
01-Admin/
02-Website/
03-Content/
04-Social/
05-Products/
06-Reports/
99-Archive/
Filename pattern
YYYY-MM-DD_Project_Deliverable_Status_v01.ext
Example: 2026-09-10_October-Campaign_Content-Calendar_APPROVED_v03.xlsx
- Use ISO dates for chronological sorting
- Use hyphens inside multiword labels
- Use a clear status only when helpful
- Increase version numbers; never write “final-final”
- Move superseded files to Archive